Policies Procedure

► Registration Number
All the students are allocated a unique registration number, which is to be mentioned for all communications/ submissions to the Faculty, Mentor or any other concerned department.

► Identity Card
All the students will be issued with an Identity Card on joining the Program. Students are required to carry their Identity cards at all times while in the Institute. Entry into the campus may be denied without Identity Card. In case of loss, a duplicate card will be issued at a cost of Rs 250/- (Rupees Two hundred and fifty only) on submission of a copy of FIR. The card has to be surrendered to the institute on completion of the Program.

► Official E-Mail Id
The Institute shall provide all students with individual e-mail addresses. Important information regarding the program and day-to-day activities will be sent to the students on their e-mail addresses. Students should develop the habit of checking their mails on a regular basis. It is the responsibility of the students to keep abreast of any announcements and changes made, irrespective of their attending/not attending the sessions. Additionally, any important notice will also be put up by the institute on the bulletin board.

► Verification of Educational Qualifications
All the documents submitted during the admissions will be verified with originals and returned. Students are required to submit self-attested copies of the same to the Institute before joining. If any document submitted is found to be forged, the student will be rusticated immediately. Students not able to submit copy of class XII / equivalent mark sheet at the time of admission need to submit the same latest by 30th October.

► Library Card
All the students will be issued with a Library Card on joining the Program. Books can be issued for a period of 15 days. The students have the option of re-issuing the book, based on the availability of copies and discretion of the librarian. A late fine of Rs 50/- (Rupees Fifty only) per day is to be paid in case of non-compliance.

All students shall return the library card post conferment of the degree.

► Student Learning Management Tool
All the students will be getting access to student learning management tool each year. This will contain details of all subjects and assessments. It is used by faculty to upload resources for students as well as give assignments.

Many modules have individual or group assessed coursework as part of the module assessment. The students are advised to seek guidance from their academic advisors if they have any questions. The following guidelines give advice on procedures for submitting assessed coursework:

► Deadlines
Deadlines dates for submission of assessed coursework will generally be specified in course manuals or announced in the first class by the module faculty. Any assessed coursework, which is submitted late without specific approval of the concerned faculty, will automatically be awarded a mark of zero. Reasons for late submission must be supported by adequate documentation and the faculty teaching the course shall determine whether those reasons are acceptable as good cause.

► Size of the Coursework
Students are expected to keep the word limit of course work as specified by the module faculty. Only 10% of the specified limit is waived off.  Work, which exceeds the maximum permitted, will be subject to penalty deduction of marks equivalent to the percentage of additional words over the limit. The limit shall exclude bibliographies, diagrams, tables, footnotes, table of contents and appendices of data. This will be on the discretion of the team teaching the course.

► Plagiarism Policy
Plagiarism refers to the act of taking someone else’s ideas or work, in part or entirety, and passing them off as your own. It is both poor scholarship and a breach of academic integrity. Instances of plagiarism include quoting verbatim, paraphrasing another person’s work by changing some of the words, cutting and pasting from the Internet and submitting someone else’s work as part of your own, without suitable reference and acknowledgement.

Cases of plagiarism are dealt severely at IILM.

The examinations are held as per the dates mentioned in the academic calendar shared with all students every year. Students are advised to consult their academic advisors in case of any clarifications or for seeking any help

► Policy for use of Unfair Means during Examinations
Unfair means during examinations refer to unauthorized use of notes, text, or other aids during an examination, copying from another student’s examination, talking during an examination, sabotaging another student’s work or record, pre – using a test before it is given, hiding notes in a calculator or other electronic device, and non-electronic devices for use during an examination, using a laptop/cell phone/hand-held computer/wireless device or other electronic device to transmit exam material.

Use of such unfair means would result in the cancellation of the paper. The word of the Invigilator is binding is such cases.

► Misconduct during Examinations
Misconduct during an examination is considered a serious breach by IILM. If misconduct is detected during any examination, the program participant concerned will be informed that the misconduct will be reported in writing to the Academic Dean, who will investigate the case. If, after investigation, it is determined that no academic misconduct was involved, no further action will be taken. If it is determined that academic misconduct was involved, a more formal enquiry may be initiated.

► Penalty for Misconduct
In the BBA Program, the penalty applied for academic misconduct in examinations may be any of the following:

• Failure in the course, a note in the program participant’s file and a reprimand from the Head of School or nominee, as appropriate

• Expulsion from SBS

► Special Instructions
Program participants are reminded to adhere to the following examination instructions as required by IILM:

• Students should arrive at the indicated examination room early and be seated at least 15 minutes before the start of the examination

• Students may not leave the examination hall during the first 30 minutes and last 10 minutes of the examination

• Only the necessary paraphernalia (e.g. pens, pencils, rulers, correction fluid and non-programmable calculators) for the purpose of the examination may be placed on the candidate’s writing desk. All unauthorised books, reference materials, handbags, and other personal belongings must be placed at the front of the examination room. Use of laptop/ computers in examinations is not permitted, unless expressly instructed by the invigilator

• Any student found in possession of unauthorized reference materials during the course of the examination may be suspected of academic misconduct (cheating or plagiarism) by the invigilator(s) and will be reported

• Often students will be allowed a designated reading time prior to the start of the examination. No writing in the examination booklet is permitted during reading time. However, during this period, students may complete the details required on the front cover of the examination paper and make notes on loose-leaf paper provided

• All mobile phones, pagers etc. Are to be switched off and placed by Students in their bags at the front of the examination room.

• No food or drinks are allowed to be brought into the examination room.

• All answers are to be written with a pen in ink. Additional answer papers will be provided only upon request

• Examination question papers are not permitted to be opened until instructed by the invigilator

• Students are not allowed to remove any pages from the examination paper

• Five minutes before the end of the exam, students will be reminded again to check that details of their particulars are all written on the front cover of the exam answer booklets; no extra time will be given to write these. Once the time is up, all writing is to be stopped

• Students are advised to comply with instructions and remain seated until all examination scripts are collected. Please note that any student caught writing after the time is up will have his/her name called out as a warning. A subsequent warning will mean that their name will be forwarded to the examiner at SBS

Assessments of the modules of the undergraduate program include the following components:

• End Term/ Final Examination: This is conducted as an end of semester pen-paper based examination

• Mid Term Assessment: A mid-term assessment is conducted in the middle of the term and may be carried out as an examination/ project report/ open book assessment

• Ongoing Assessment:  The ongoing assessments constitute a major chunk of the assessments. These can be carried out in the form of class participation, assignments, weekly tests, individual or group projects

Students who fail to meet the deadlines for submission of projects or assignments are not entitled to any credits assigned for the same. In their own interest, students are advised to follow the guidelines and schedule for submission of project reports and assignments

► Grades and Criteria
All assignments and examination papers will be marked by the faculty with high degree of consistency. A single final grade will be entered for each module on the student’s record. Grades of all modules will be used to evaluate the Cumulative Grade Point Average (CGPA) on a scale of 4 for each semester. The grading system is standardized for all written assignments, examinations and projects throughout the program as follows:

► Calculation of Grades
GPA is the indicator of the student’s performance at Swiss Business School. It ranges from a 0.0 (if they’ve failed every course) to a 4.0 (if they’ve got an A+ in every course). The calculation is as follows:

The minimum pass mark is 50% for undergraduate programs (passing, satisfactory, good, and excellent). Marks are determined according to academic merit and are not distributed on a proportional basis. Distribution of any grade is not restricted to a specific percentage of the class.

Bachelor students need to have an overall GPA of 2.0/4.0 in order to continue with the next Semester and/or get awarded with the degree of Bachelor of Business Administration.

Note: Some assignments will include a class participation component. Where a course includes, both, group and individual assessments, students will be required to pass the individual assessment in order to pass the course as a whole.

► Results
All results will be released to Program participants on an intake base via email. At the end of the Program, each successful program participant will receive an individual official transcript listing all their grades. If a course has been attempted twice, the final grade will be shown

While awaiting award conferral at a graduation ceremony, a Program participant may also request, in writing, a copy of the interim transcript of his/ her grades from SBS. This will serve as a certification of the program participant’s results before the actual official transcript is issued

► The ECTS System
The European Credit Transfer and Accumulation System (ECTS) is a standard for comparing the study attainment and performance of students of higher education across the European Union and other collaborating European countries. For successfully completed studies, ECTS credits are awarded. One academic year corresponds to 60 ECTS credits that are equivalent to 1500-1800 hours of study in all countries irrespective of standard or qualification type and is used to facilitate transfer and progression throughout the Union. Students need to accumulate 180 ECTS in order to graduate.

► Eligibility
A student needs to complete 180 ECTS (The European Credit Transfer and Accumulation System) in order to graduate. One academic year corresponds to 60 ECTS credits that are equivalent to 1500–1800 hours of study.

In order to be eligible for the award of Bachelor of Business Administration degree, a student must meet the following criteria:

• Complete all the courses subject to the degree equivalent within six semesters

• Maintain a minimum Cumulative Grade Point Average (CGPA) of 2.0 (73-76%) which is equivalent to a “C”

• Not have any missing grades or incompletes

• Have no outstanding financial obligations to SBS Swiss Business School (Partner Institute) and IILM UBS

• Clear all the modules with a minimum passing score of 50%. Grades are awarded in accordance with the standardized grading system. A single final grade will be entered for each module on the student’s record. Grades of all modules will be used to evaluate the Cumulative Grade Point Average (CGPA) on a scale of 4 for each semester

► Failed modules

In case a student receives a grade of F in a module, he/ she can make-up by taking the repeat examination.

A student is not permitted to repeat a course for which he or she has received a passing grade.

All students are expected to attend regular classes. Students with attendance less than 70% will not be allowed to take part in the Global Study Program. Students may seek guidance from their academic advisors in this regard

If a student is not present on campus and our records do not reflect any attendance for a period of more than 30 days, the student will be considered deemed withdrawn from the program. He/ she will not be entitled to any refund in this case

Students are advised to attend their classes regularly and meet their academic advisors for any guidance for leaves of absence.

► Leave Application Process
The Academic Committee may consider the absence due to major personal events or medical reasons. A prior approval for leave is required in case of leaves due to personal events

A leave application stating student’s name, registration no and reason for absence, supported by a certificate from the relevant doctor (for medical leaves) should be submitted to the mentor.

In case of absence for more than 3 days, copies of medical reports have to be attached. The leave application should clearly state the number of sessions missed for each course.

All leave applications will be approved by mentor and forwarded to the Program Office for records

Student should submit all leave applications to their respective academic advisors within 4 days of returning from absence.

If a student is not present on campus and our records do not reflect any attendance for a period of more than 30 days, the student will be considered deemed withdrawn from the program. He/ she will not be entitled to any refund in this case

► Leaves of Absence (During Examination)
A student may be granted a leave of absence due to extenuating circumstances. An application must be submitted to the Dean of the Undergraduate Program. The grant of leave will be as per the institutional policy and will be addressed on case to case basis

The Career Center will help students to launch their careers through a combination of academic courses and practical guidance. The Career Center aims at steering the students in the right direction for a successful professional life through a variety of endeavours such as alumni connect; career-focused advisory; interactions with people from various industries; support and guidance for starting own enterprise; advice on managing family businesses, etc. Students should consult with their career advisors about the activities of the Career Center and how it can help them

► Who We Serve
Students and Alumni: Students can use the services of the Career Center from the first year to one year after completion of the course.

Parents: We encourage parents to interact with the Career Center to understand the skills and resources being offered and built at IILM to equip the students for success.

► What We Do
Career Advisory:  Career advisors are available to work with the students at every step of their career trajectory supporting and guiding in required areas.

Interactions: Interactions with professionals/entrepreneurs from various fields in informal/formal setting

Alumni Connect: Connecting with alumni from various industries as mentors/ advisors.

International Education:  Guidance and support to students wishing to study abroad.

All students are assigned with a faculty who will act as their academic advisor. The objective is to facilitate personal and professional development of students. The students are advised to have regular interaction with their academic advisors. Periodic interactions help students become aware of their goals, identify path leading to the goals and overcome barriers to achieve them. This will also help forge a strong bond where the faculty and parents work in tandem towards a better future for the student. A Guide would also be assigned for thesis writing. The Advisor will:

• Nurture student’s unique qualities

• Motivate students to achieve academic excellence

• Assist students in any other area via referral system.

• Provide students consistent support, guidance and help

Entrepreneurship Development Centre (EDC) at IILM aims to encourage entrepreneurial mind-set among students, the leaders of tomorrow and guide them in realizing their dreams. This is achieved by one-on-one interaction with students, workshops, thought evoking activities/ games, sessions with start-up founders and simulations to initiate and develop the entrepreneurial spirit among students.

The efforts of the EDC Team are well connected with the Career Centre at IILM. The primary role of Career Centre (CC) in the undergraduate program is to help organize company visits and provide summer internship opportunities to the students. The holistic aim of the team is to promote professional behaviour during the internship process, for which various skill based workshops are organized.

Company visits form a mandatory module in the curriculum, aimed at allowing students to interact with people and experts on the job. In order to enhance the effectiveness of company visits, the module leader organizes briefing. Post briefing sessions, Students visit the companies and talk to representatives of various departments. The interactions allow students to get an idea of the working of companies from the people actually on the job

Information about company visit schedule, details for internships will be mailed to the students on the official e mail ID

Students need to go through the company visit schedule, internship details & location carefully and if interested, apply for the same by informing the Career Centre team and the mentor

Students should only apply to the companies for which they have a genuine desire to work. Trial interviews without real motivation can be easily identified by recruiters and may damage the image of both the student and the Institute

It is mandatory for the students to dress formally whenever there is any company visit process organized by the Career Centre

Internships allow students to get a flavour of what it’s like to be on the job. It is an integral part of the IILM UBS Curriculum. The goal of the internship course is to provide the student with the opportunity to experience, albeit briefly, a real-world, professional, working environment, and to reflect upon the application of lessons learned in class.

An Internship is considered as one of the most basic methods to let students see and learn things practically. The aim of this module is to give students hands-on experience and practical knowledge of diverse industries and to help formulate a link between theory and practice.  The key objectives of an Internship are:

• To provide an opportunity for students to gain insight into an organization working environment

• To make students aware of industry practices

• To Increase practical awareness of industry sector

• To provide Insight into the work culture & practices and how they differ across organization

• To understand work flow – layout, work processes manufacturing set up

• Industrial visit helps to combine theoretical knowledge with industrial knowledge

• The students will, through reflection and self-study, gain a better understanding of their own professional competencies and skills

• The student will learn to write a report and follow instructions in its execution and delivery

The internship gives the students an opportunity of ‘reality check’ and on the basis of internship experience, they will be able to take decisions about themselves and their career plans.

The students would be required to undergo two internships during their course. Out of these, internship in family owned business can be taken up only once. For the second internship, the students would have to choose a different business/ industry.

This course is different than general theoretical courses, as this course develops students’ acumen by providing them with practical experience of how companies function, the business model they employ and the problems and issues that the managers/owners of the companies face on regular basis and understand the problem solving techniques adopted by the company.

An internship is a good way for students’ to check out their interest in a possible career field. Not only will they have the opportunity to build their knowledge base, they would be able to test their skills.

Experiential learning forms an integral part of the pedagogy at IILM. Central to this idea, the students are exposed to international pedagogy and international business concepts by way of Global study program scheduled at the end of year one and two respectively. Students with attendance less than 65% shall not be allowed to take part in the International Trek, Global study and Semester Abroad, or any other International Immersions Activity. Students may seek guidance from their academic advisors in this regard.

► Aim of the Global Study Program
The aim of the program is to provide students with opportunities to learn about of dynamics of management in different parts of the world. In recognition of the increasing importance of international experience, IILM has teamed up with selected European, North American, Australian and Far Eastern business and management schools, which regularly host customized program for IILM students

Global exposure is encouraged by sending our students for a two week study abroad program at the end of year one and two, wherein they complete a module at one of our partner universities. The program not only helps in an all-round development of an aspiring businessperson but also acquaint them with the foreign culture, etiquettes and business practices, making them more equipped to handle the international integration that our economy is moving towards

► General Instructions
Participants are allowed to have cellular telephones, but they are not allowed to have these phones turned on during class time or at any other time that requires their attention to be directed to various activities. The program encourages students to engage in program activities and socialize with others in the program; therefore, excessive use of smart phones or other mobile devices for social networking, email, and games is not allowed

Participants are discouraged from having gatherings in their rooms; they should instead make use of common areas of the campus/ hostel to meet with friends and to socialize

Participants are responsible for keeping their rooms clean. Participants are expected to help maintain the cleanliness of common spaces by cleaning up trash in the common areas, even if they did not leave it there

Participants must keep their rooms locked when unattended. All suspicious activity should be reported to the faculty coordinator

Participants shall not use, possess, or distribute alcohol, tobacco, or drugs, with the exception of prescription and over-the-counter medications and approved for use by the participant’s parent or guardian. All prescription medications must be in their original, labelled packaging. Participation in an incident involving alcohol, tobacco, or drugs is cause for immediate dismissal, even if the participant did not consume or intend to consume these substances

Lateral entry students who need an interim marksheet for Higher Education applications, shall be provided with an interim marksheet for SBS courses studied at IILM only, no integrated marksheet for any course studied at any other institute shall be given. The SBS marksheet on its letterhead is given at the time of/after graduation.

Students, who wish to pursue higher education after graduating from IILM UBS, shall have the sole responsibility of checking with the corresponding University if they accept SBS degree or not, IILM shall not be responsible for the same.

► Expectations On campus
The following are expected from the students whilst On Campus:

• Organize extracurricular activities, as part of various societies/clubs. Also ensure avoiding conflicts with class schedules, placement week / on campus recruitment events, exam periods, etc. while planning/participating in the Club activities

• Value and maintain cleanliness of the campus, including auditorium, common room, stock trading rooms, library, cafeteria and individual learning spaces

• Value individual rights of others, follow campus regulations, which includes placing posters on the notice boards only, concluding events by the predefined time

• Bullying, violence, or any kind of harassment will be dealt strictly

► Expectations Off campus

The following are expected from the students whilst Off Campus:

As representatives of IILM, student’s behaviour should maintain excellent reputation thereby enhancing brand IILM

Respect and value the rules and regulations and strictly refrain from unethical activities

Respect the property and building facilities of landlords, hotels and other external housing providers

Settle all financial obligations and fulfil any other contractual obligations related to their stay in the regions before leaving. It is the student’s responsibility, and not the responsibility of IILM, to settle any disputes regarding such contractual terms and obligations

Pay their dues or any other financial obligations in time

► Drinking & Driving
Underage drinking and driving under the influence of alcohol is an offence and IILM will not tolerate such activities. Students shall be responsible to ensure appropriate precautions

► Clubs
All club related activity guidelines should be respected.

Sponsored and non- sponsored funding for student club activities and events must be sanctioned by designated authority in IILM administration. Any funding agreement with an external body must be approved by Legal Department or designated authority in IILM.

► Possible Sanctions

In case of deviations from the laid down policies, the possible sanctions include:

• IILM may postpone or cancel events such as NGO fairs, blood donation camps, etc

• IILM may deactivate club email accounts or cancel club activities

• Any behaviour harmful to the community shall be dealt with strictly

► Non- discrimination Statement

Discrimination on the basis of religion, race, caste, gender, personal belief, origin, marital status, or disability or any kind will not be tolerated.

► Anti-Ragging Committee

IILM has an Anti-Ragging committee which is responsible to prevent any sort of ragging i.e. either mental or physical that is forced upon the students. A student can contact any of the members of the anti-ragging committee in this regard. Names of the members of the Anti-Ragging Committee are available on Institute Notice Boards and program office

► Complaint Committee for Prevention of Sexual Harassment

The Institute has formed a complaint committee for prevention of Sexual Harassment. This committee consists of senior faculty members and administration officials. Names of the members of the Committee are available on Institute Notice Boards and program office

For any complaints in this regard, employee & students of IILM can also contact / write to Chairperson

Click Here to Contact

► Behavioural Rules: In the Classroom
No Electronic gadget except the calculator is allowed in the classrooms

Any misbehaviour with the faculty or the fellow students shall be strictly punished

Students are requested to take care of all the classroom furniture (Tables, Chair, ACs etc)

Leave the room in an orderly manner after the lecture /session gets over

All the rooms are installed with CCTV cameras and any damage to any college property, intentional / unintentional, will have to be borne by the person responsible for the same

► Academic Misconduct and Possible Sanctions
All cases of academic misconduct by students will be referred to the Academic Committee. This includes the inappropriate behaviour by the student in the classroom and during assessments. The possible sanctions include

• Letter of Warning

• Cancellation of Assessment/Exam

• Suspension

• Expulsion

► Appeal process
In case student is not convinced about the decision of the Academic Committee he/ she can appeal to the Dean/ Director within 5 days. The Appeal must comprise of a Letter of Appeal setting out in writing the grounds for and the nature of the appeal

IILM is committed to providing a safe and supporting environment for students which includes:

• Minimize risk of harm and ensures all members of school community feel safe and secure

• Support physical, social, academic, spiritual and emotional development of students

• 24 hour manned premises for proper monitoring & prevent any unauthorized entry

• CCTV coverage & back up of all the areas within the premises

• Grounds and buildings are well maintained to minimize the risk of accidents and injuries to anyone who enters the IILM campus

• Ensure Medical emergency response plan on time

• A sharp focus on the cultivation of trusting, respectful, and caring relationships among students, staff and parents. College staff members regularly engage in two-way communications with Students and parents

• The Institute has a smoke free environment